2010

Central Indiana Camaro Club

April 19, Meeting Notes

Special meeting concerning May 8^th Show. Met at SPEED SERVICE PERFORMANCE CENTER LLC, 1500 E. Main St., Brownsburg, IN., 7:00PM. Discussed the following:

·         Brian Morgan volunteered to handle the ordering of the trophies to be awarded. He will also look into the possibility of awarding plaques instead if quality ones can be obtained for a similar cost.

·         As to door prizes it was thought that rather than one person deciding on items and purchasing them with club funds, club members attending the show could donate an item or two at their discretion. Things like a car washing kit, car care products, car related diecast/memorabilia, T-shirts, hats, etc. Use your imagination! New and unused items only please. Club will also provide some of the JADA Camaro diecast sets we still have as well.

·         Steve has acquired a banner to hang and 100 goodie bags from SUMMIT RACING that contain their “show package” items. There will be a few items we will need to add such as voting form, SPEED SERVICE stickers, etc. We will most likely add the items to the bags on the regular meeting Monday May 3^rd, or possibly on the morning of the show. We also will have a couple of club banners to hang as well.

·         Steve will work on creating the voting form which needs to include the cut-off time for them to be submitted.

·         Richard of SPEED SERVICE has been working with the chosen charity HOOSIERS FOR HEROS as well as HOOTERS for the food trailer. The charity group is confirmed, and HOOTERS corporate should be able to confirm their status hopefully by Tues. Apr 20^th, or Wed. April 21^st. If they for some reason are unable to make the commitment, Richard and Brian Morgan do have some contacts on some alternate food suppliers.

·         Vendors such as PEDDERS and RAYMONDS ALIGNMENT will attend as well as a  one or two others I failed to write down. There will be no charge for vendors to attend, however they are encouraged to donate something to be raffled to benefit the chosen charity.

·         We walked the lot to determine the show layout and placement of vendors, show cars, club cars, participant parking, etc. We will have the registration table inside the SPEED SERVICE showroom to help generate some showroom traffic for our host.

·         We should have some signs made for registration, rest rooms, spectator parking, etc. Richard of SPEED SERVICE will look into that as it seems the ones we used at Indy'08 are AWOL.

·         There will be a 50/50 drawing with a most proceeds donated to the charity. If we do end up having HOOTER GIRLS attend we will inquire about having them sell the tickets, as well as any raffle tickets for raffle items, with a yet undetermined portion of the proceeds given to them to compensate them for their time and effort. Will have to work that out most likely the day of the show.

·         As always we will need club members and volunteers to handle registration, car parking, and general show support on a rotating basis so we all also have some time to enjoy the show! Also bring a door prize or two it you can! The show starts at 9:00 AM so we will need some people as early as 7:30, 8:00 ish to help get things set up. The club will have some 2-way radios available if you don’t bring your own.

·         Randy and Christel Walker volunteered to bring a couple of  games such as corn-hole for the small (and big?) kids. However if members have anything like that they are able to bring and would like to please do!

I believe that covers it for now. Hope to see lot's of members at the May 3^rd meeting!!!!!